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Let’s assume for a moment you’re already convinced.

You’ve seen the numbers. You understand the long-term ROI. You know that XR isn’t just a buzzword; it’s a strategic advantage. Whether it's expediting onboarding, minimizing training-related downtime, or developing scalable simulations that outperform in-person demos, the benefits are evident.

So the real question now is, “What does it take to actually build your first XR training module from scratch?”

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Your First VR Module—What It Takes to Get It Right

Here’s the five-step process we walk our enterprise clients through, from decision to deployment:

Step 1: Strategic Consulting & Vision Framing

This is where everything begins.

Before we discuss tools or timelines, we need to understand your expectations and match them with what’s realistically possible — technically and strategically.

That means two things:

• Tech education for your leadership team — so you understand what XR can do

• Business consulting — so we tailor the experience to your actual goals

At this stage, we also help you challenge assumptions. Many of our clients initially imagine one thing—and realize a much higher-leverage use case once they see what’s truly possible.

Step 2: Asset Review & Concept Planning

After aligning the vision, we proceed with diagnostics and extraction.

We assess what’s already available:

• Training manuals, videos, SOPs

• CAD files or design assets

• Any existing process documentation

From there, we map out the core user journey inside the XR experience.

We ask:

“What must the user learn?”

“Where are the risks?”

“How can we replicate the real-world environment while adding intelligent feedback loops?”

This is where your training meets our tech. You get a first concept draft — an interactive blueprint we can align on before any development begins.

Step 3: Scope Finalization & Budget Lock-In

With a solid concept in place, we outline the complete scope of work.

This includes:

• Development phases

• Timelines

• Required client input

• Third-party integrations (if any)

At this point, we also lock in the budget.

Why?

Because changing scope mid-project causes delays and cost overruns. We ensure clarity on both sides before code is written. If changes are requested later, we transparently assess and quote them.

This gives you full cost control — and allows our dev team to move fast without ambiguity.

Step 4: Development & Prototyping

Now we build.

Development starts with backend logic and user interactions — the “invisible” engine that powers the simulation. This phase is often quieter from your perspective, but behind the scenes, our engineers are designing:

• 3D environments

• Realistic user input handling

• Training logic and scoring systems

• System compatibility (across Quest, PCVR, etc.)

We maintain close communication during this phase, especially around technical questions and progress milestones.

Once ready, we share the first interactive prototype — usually a single flow or module — so you and your team can test, adjust, and validate before full rollout.

Step 5: Finalization, Testing & Rollout

After incorporating your feedback, we polish and finalize the full experience.

This includes:

• QA testing across platforms

• Device compatibility checks

• Onboarding flow for users

• Internal training for your champions

• Optional usage analytics dashboards

At this point, your XR module is ready to deploy across teams, sites, or partner networks.

You now have a custom-built, scalable solution that trains employees faster, reduces human error, and positions your company as an innovation leader in your field

(Optional) Step 6: Long-Term Support & Expansion

For most clients, this is just the beginning.

As you gather usage data and feedback, we’re here to:

• Add new modules

• Port to future devices (e.g. Quest 3, Vision Pro)

• Update based on regulation or internal process changes

• Scale the simulation to new teams or use cases

Think of this as your ongoing innovation arm. You get continuity, flexibility, and the ability to grow without starting from scratch

Final Word

The biggest hurdle isn’t technical. It’s mental.

Getting buy-in, getting clear on the process, and aligning everyone internally — that’s the real bottleneck. But once you’ve made the decision, we make the rest simple. Clear steps. Defined scope. Real business outcomes.

If you’re considering your first XR project and want to understand what it takes, let’s talk.

We’ll walk you through your best use case and show you what’s possible.

That’s a wrap for today!

Talk soon!

Bruno Filkin
Founder, Mastermind VR

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